Hello guys. Welcome back to the third article in Project Management article series. Through this article, lets talk about the rest of the project management processes. Hope you have read the previous article Project Management Process (Part I).

In the process of project management, there are four main phases. They are,

  • Initiating the project
  • Planning the project
  • Executing the project
  • Closing down the project

The first two phases are described in the previous article. Lets start from Project Execution.

Project Execution

Project execution phase puts the baseline project plan into action. The purpose of project execution is to deliver the expected results of the project (deliverable and other direct outputs). Typically, this is the longest phase of the project management processes, where most resources are applied. During the project execution the execution team utilizes all the planned schedules, procedures and templates that were prepared and anticipated during earlier phases. The Project Manager and Project Team will have to deal with them as they come up. The activities performed in the project executing will describe below.

  • Executing the baseline project plan. That means,
    • Initiate the execution of project activities
    • Acquire and design resources
    • Orient and train new team members
    • keep the project on schedule
    • Ensure the quality of project deliverable.
  • Monitoring the project progress against the baseline project plan.
    • If the project gets ahead of schedule, you have to adjust resources, activities and budgets.
    • Monitoring the project activities can result in modifications to the current plan.
    • Managing changes to the baseline project plan.
    • When an event occurs that delays the completion of an activity, you typically have two choices:
      • Devise a way to get back on schedule
      • Revise the plan
  • Maintaining the project workbook.
    • Easy for newcomers to follow the process
  • Communicating the project status.
    • Communicating the project status focuses on the execution of the project communication plan and response to any information requests by stakeholders.

Project Closing Down

Project closing down focuses on bringing a project to an end. There are two types of project termination.

  • Natural termination – project requirements have been met.
  • Unnatural termination – project is stopped before completion. (running out of money or time).

Activities performed in the project closing down will describe below.

  • Closing down the project.
    • Provide appraisal to team members.
    • Final review of the project can be conducted.
    • Celebrate the accomplishments of the team.
  • Conducting post-project reviews.
    • This will conducted with manages and customers.
    • Objective is to determine
      • The strength and weaknesses of the project deliverable.
      • The process used to create them.
      • Project management process.
  • Closing the customer contract.
    • The focus of this final activity is to ensure that all contractual terms of the project have been met.

This is how the project execution and the closing down is done in a software project management process. Hope you all have got a clear idea about this project management process through this article and two previous articles, What is Project Management and Project Management Process(part I). Let’s meet again with a new article.